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Development and Administrative Coordinator

Company: Children's Museum of Tacoma
Date Posted: February 21, 2017

Specific duties:

  • Assist with the implementation of the Development Plan that incorporates a range of strategies including major donors, grants, foundations, corporate and individual annual appeals, memberships, and special events.
  • Support the Development Team through management of donor database, including data entry, gift acknowledgement, recording, reporting, and file management
  • Coordinate the Development Team’s calendar, meetings, and travel arrangements.
  • Coordinate Board, Development, and committee meetings including preparing room, support materials, refreshments, and taking and distributing minutes
  • Support special events through procuring and tracking donations; attending committee meetings; setting up, staffing, and breaking down events
  • Support the Development Team through grant processing, prospect research, application and report writing.
  • Support research and assessment efforts
  • Process Development department mail.


Skills, Knowledge and Abilities:

  • Highly organized with great attention to detail, planning and efficiency skills.
  • Keen aesthetic sense, with ability to implement the Museum’s brand throughout all work with polish.
  • Effective communication, presentation, and problem solving skills; strong written and oral skills.
  • Experience with data entry and data management, experience with Salesforce a plus.
  • Basic computer knowledge: proficient use of Microsoft Office (Word, Excel, Publisher) and familiarity with Google Documents and Social Media platforms.
  • Collaborative working style: ability to forge and maintain effective working relationships with a variety of representatives of public and private organizations, Board members, volunteers, vendors, museum staff and the general public.
  • Proactively anticipate team needs.


In addition to the skills above, the Development and Administrative Coordinator is expected to:

  • Represent the Museum and the administrative team.
  • Reflect professionalism in demeanor and attire.
  • Be flexible and willing to go the extra mile.
  • Due to the position’s close tie to the Director team, exercise discretion and build a trusting relationship.


Minimum Qualifications:

  • Must have a valid Washington State driver’s license.
  • Must be able to stand for up to eight hours.
  • Must be able to lift up to 30 lbs and climb a ladder.
  • Bachelor's degree preferred.



This position is 40 hours per week and overtime eligible. Compensation is between $14-16 depending on experience. Position accrues paid time off and is eligible for health benefits after 60 days


To Apply

To apply submit your resume and cover letter to Brenda Morrison at  Candidates will be considered in order of application until the position is filled.  In your cover letter please address the following:

a)      your proudest professional accomplishment

b)      special skills or knowledge applicable to the positon

c)       why you would like to work for the museum.