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Development and Administrative Coordinator

Company: Children's Museum of Tacoma
Date Posted: February 21, 2017

Specific duties:

  • Assist with the implementation of the Development Plan that incorporates a range of strategies including major donors, grants, foundations, corporate and individual annual appeals, memberships, and special events.
  • Support the Development Team through management of donor database, including data entry, gift acknowledgement, recording, reporting, and file management
  • Coordinate the Development Team’s calendar, meetings, and travel arrangements.
  • Coordinate Board, Development, and committee meetings including preparing room, support materials, refreshments, and taking and distributing minutes
  • Support special events through procuring and tracking donations; attending committee meetings; setting up, staffing, and breaking down events
  • Support the Development Team through grant processing, prospect research, application and report writing.
  • Support research and assessment efforts
  • Process Development department mail.

 

Skills, Knowledge and Abilities:

  • Highly organized with great attention to detail, planning and efficiency skills.
  • Keen aesthetic sense, with ability to implement the Museum’s brand throughout all work with polish.
  • Effective communication, presentation, and problem solving skills; strong written and oral skills.
  • Experience with data entry and data management, experience with Salesforce a plus.
  • Basic computer knowledge: proficient use of Microsoft Office (Word, Excel, Publisher) and familiarity with Google Documents and Social Media platforms.
  • Collaborative working style: ability to forge and maintain effective working relationships with a variety of representatives of public and private organizations, Board members, volunteers, vendors, museum staff and the general public.
  • Proactively anticipate team needs.

 

In addition to the skills above, the Development and Administrative Coordinator is expected to:

  • Represent the Museum and the administrative team.
  • Reflect professionalism in demeanor and attire.
  • Be flexible and willing to go the extra mile.
  • Due to the position’s close tie to the Director team, exercise discretion and build a trusting relationship.

 

Minimum Qualifications:

  • Must have a valid Washington State driver’s license.
  • Must be able to stand for up to eight hours.
  • Must be able to lift up to 30 lbs and climb a ladder.
  • Bachelor's degree preferred.

 

Compensation: 

This position is 40 hours per week and overtime eligible. Compensation is between $14-16 depending on experience. Position accrues paid time off and is eligible for health benefits after 60 days

.

To Apply

To apply submit your resume and cover letter to Brenda Morrison at bmorrison@playtacoma.org.  Candidates will be considered in order of application until the position is filled.  In your cover letter please address the following:

a)      your proudest professional accomplishment

b)      special skills or knowledge applicable to the positon

c)       why you would like to work for the museum.